| Department | Environmental, Health and Safety | Document no | EHS-065 | ||
| Title | Hot Work Permit Procedure | ||||
| Prepared by: | Date: | Supersedes: | |||
| Checked by: | Date: | Date Issued: | |||
| Approved by: | Date: | Review Date: | |||
1. AFFECTED PARTIES
All Environment, Health and Safety personnel
2. PURPOSE
The aim of this SOP is to provide a safe procedure for any hot work that is to be performed at the GMP site facility.
3. SCOPE
This SOP covers all aspects of Hot Work activity at the GMP facility. Hot work refers to any type of work that produces or has the potential to produce, a spark or open flame, including oxy and electric welding.
4. RESPONSIBILITY \ BUSINESS RULES
4.1 This SOP must be read and understood before any commencement of hot work and a Hot Work Permit Form must be also filled in prior for any hot work that is performed outside the designated welding bay area.
4.2 An Engineering or Facilities representative must also be contacted prior to any commencement of hot work. An Engineering or Facilities representative could be one of the following colleagues
Production Services Engineer
Facilities Manager
Building Services Coordinator
Production Engineering Manager
4.3 The Area Manager of the affected Areas should also be notified before any hot work is commenced in the area.
4.4 It is the site policy that the permit is valid only for the duration of the workday and should no exceed one (1) shift.
4.5 If conditions on the job site change or the person performing the work changes, a new permit is required.
4.6 A trained fire watch (trained in raising the alarm and basic fire extinguisher use) must be assigned to all hot work jobs and must be present at all times throughout the duration of the hot work.
4.7 All appropriate PPE, protective clothing should be worn before commencing any hot work. Ventilation whenever possible should be present and suitable fire fighting equipment (e.g. fire extinguishers) must be readily available at the job site, as indicated on the permit.
4.8 The Hot Work Permit (attached below) must be kept at the job site until the work has been completed.
4.9 All Hot Work Permits must be viewed and signed off by an EHS representative before commencement of the job (i.e. after safety assessment has been performed) and after smouldering embers and hot slag check has been performed.
4.10 All completed Hot Work Permits shall be retained for twelve months on site.
5. PROCEDURE
5.1. Initiation of Hot Work Permit
5.1.1 Prior to commencement of any hot work, the Engineering or Facilities representative must be contacted to obtain a blank Hot Work Permit form.
5.1.2 In consultation, all involved parties (person requesting permit, designated fire watch and Engineering representative) have to complete the Hot Work Permit form including the section for the safety precaution checklist. Alternatives for hot work can also be considered during the consultation stage.
5.1.3 The hot work to be performed must be discussed with the area manager highlighting the activities, length of the permit, and any possible impact the work will have on other colleagues / operations and products.
5.2. Utilization of Hot Work Permit
Hot work will be performed in accordance with the conditions, instructions and duration of the permit.
5.3. Completion of Hot Work Permit
5.3.1 The area must be checked for smouldering embers and hot slag after the hot work is completed.
5.3.2 The duration of the smouldering and hot slag check depends on the nature of the Hot Work performed. If a major work operation had been performed, the check needs to be done after a period of sixty minutes. Otherwise, if a minor hot work operation had been performed, the check can be done after a period of thirty minutes.
5.3.3 After the hot work has been deemed completed (including all checks), the EHS representative should be notified of the hot work completion and must sign the Hot Work Permit form to close the permit off.
5.3.4 The area manager should also be notified regarding completion of Hot Work Activity and closure of Hot Work Permit.
5.3.5 The completed permit should then be returned to the EHS Representative Engineering Representative who will then keep the Hot Work Permit on file.
6. DEFINITIONS / ACRONYMS
| Major Hot Work Operation | A major hot work operation is classified as such if the hot work operation involves multiple welds, large scale fabrication and construction, or any other complex task. |
| Minor Hot Work Operation | A minor hot work operation is classified as such if the hot work operation involves single/double welds, small-scale fabrication and construction, or any other simple task. |
| PPE | Personal Protective Equipment |
Appendix 1: Hot Work Permit Form
7. SUMMARY OF CHANGES
| Version # | Revision History |
| EHS-065 | New |