General Procedure for New Product Registration for Medical Device Site
- Kazi
- Last modified: August 1, 2024
PURPOSE
The purpose of this procedure is to document the processes involved and identify the supporting documentation required during the planning and submission of medical device registration applications to the Regulatory Bodies. The activities are the responsibility of the Regulatory Affairs / QA Department.
SCOPE
The procedure covers the following aspects:
- Obtaining the supporting documentation from the device Legal Manufacturer
- Registering the Manufacturer’s Evidence with the Regulatory Body
- Submitting the Device Application to the Regulatory Body
- Responding to an Application Audit
- Processing the registration approval documentation
- Communication of Registration Approval information within the company
- Examples of product labelling
- Instructions for Use for the product
- Technical File for the product, indicating Intended Purpose, GMDN (Global Medical Device Nomenclature) code and Class of the device
- Notarised copies of the CE (Conformité Européene) certificate for the manufacturing site
- A Declaration of Conformance from the manufacture to regulatory requirements
- Manufacturing Lot Number shown
- Product Code shown
- Expiry Date shown, if applicable
- Sterility status shown
- Notification of Single Use, if applicable
- Quantity per pack shown
- Registrant site identifier as the Sponsor for the device
- Must clearly indicate the Intended Purpose of the device
- Must clearly indicate the correct operation of the device
- Must clearly indicate any warnings or side effects of incorrect use of the device
- Must be written in English
- Contains a list of standards to which the product complies
- Details Inspection criteria
- Details the method of Sterilisation, if applicable
- Contains the Intended Purpose of Use
- Contains the GMDN code and Class for the device
- The certificate must be notarised by an authorised individual
- The certificate dates must be current
- The certificate must be issued by an authorised Certification Body
- It must state the manufacturer has achieved compliance to the applicable Annex of the European Medical Device Directives (MDD)
- It must identify the product family of product codes for which it is applicable
- Must reference the appropriate regulatory act of the market to be registered
- Must identify the applicable Schedule and Part number of the regulations
- Must reference to applicable Annex of the European Medical Device Directives (MDD)
- Must identify the CE certificate number applicable
- Must show the GMDN code and Class of the device
- Must be an original signed document
- Add the product code and registration and/or notification number to the site product registration databases.
- Make copies of the registration certificate.
- Place registration page print outs with the application paperwork.
- Transfer all supporting documentation, print outs and certificates from the job folder into the registration files within the RA/QA Department.
- Provide Registration Department with a copy of the certificate and details of the job number and product codes registered.
- Communicate the registration number to stakeholders such as Logistics, Sales and Marketing, Customer Service, including the applicable Product Manager.
Author: Kazi Hasan
Kazi is a seasoned pharmaceutical industry professional with over 20 years of experience specializing in production operations, quality management, and process validation.
Kazi has worked with several global pharmaceutical companies to streamline production processes, ensure product quality, and validate operations complying with international regulatory standards and best practices.
Kazi holds several pharmaceutical industry certifications including post-graduate degrees in Engineering Management and Business Administration.